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Saturn Group
LEGAL DOCUMENT
PRIVACY POLICY
Your privacy is our priority. Learn how Saturn Quality Certifications Pvt Ltd protects and manages your personal information.
Last Updated: January 2026
Applicable in India
Saturn Quality Certification Pvt. Ltd. (“Saturn”, “we”, “our”, or “us”) is a professionally accredited and dynamic organization engaged in providing a comprehensive range of services including analytical testing, radiological testing, inspection, auditing, sampling, certification, quality assurance, environmental studies, and specialized training programs.
Operating across multiple locations in India with a registered office in New Delhi and a fully equipped laboratory and training facility, Saturn serves a wide range of industries by delivering reliable, accurate, and regulatory-compliant services. The organization is associated with recognized bodies such as the Atomic Energy Regulatory Board (AERB), the Quality Council of India (QCI), and the American Society for Quality (ASQ), reflecting its commitment to maintaining high standards of quality, compliance, and professional excellence
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Given the nature of our operations, Saturn routinely handles confidential, technical, regulatory, and business-sensitive information, including laboratory data, compliance documentation, audit findings, and client-provided materials. We recognize that such information is critical to our clients’ operations and decision-making processes, and therefore, we are committed to ensuring that all data is managed with the highest standards of:
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Confidentiality – safeguarding sensitive and proprietary information
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Integrity – ensuring accuracy and reliability of data
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Security – protecting against unauthorized access, disclosure, or misuse
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Accountability – maintaining transparent and responsible data handling practices
This Privacy Policy outlines how Saturn collects, processes, stores, uses, shares, and protects personal and organizational data across all its services, platforms, and interactions. It is designed to ensure compliance with:
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Applicable data protection laws and regulations in India
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International data protection principles, including the General Data Protection Regulation (GDPR), where applicable
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Sector-specific regulatory frameworks governing laboratory testing, radiological services, environmental monitoring, and certification activities
Saturn is committed to processing all information in a manner that is lawful, fair, transparent, and purpose-driven, while ensuring that data is only collected and used to the extent necessary for delivering services, meeting regulatory obligations, and improving operational efficiency.
By accessing our website, engaging with our services, or providing information to Saturn, you acknowledge and agree to the terms outlined in this Privacy Policy.
This Privacy Policy applies to all data collected, processed, and stored by Saturn across:
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Website usage and digital interfaces
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Client onboarding and contractual engagements
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Laboratory testing and reporting workflows
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Inspection, auditing, and certification services
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Training programs and educational services
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Communication channels (email, phone, meetings)
It applies to:
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Individual users and website visitors
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Clients and their employees/authorized representatives
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Vendors, consultants, and third-party partners
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Trainees and participants
This policy covers both:
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Digital data (systems, databases, emails)
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Physical records (lab records, audit files, reports)
Where separate agreements (e.g., NDAs, contracts) exist, they may impose additional obligations.
Saturn collects only relevant and necessary data required to deliver services effectively and comply with regulatory obligations.
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A. Identity & Contact Information
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Full name, email address, phone number
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Address (business or residential where required)
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Identification documents (only where legally mandated)
B. Professional & Organizational Data
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Company/organization name
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Designation, department, and authority level
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Business contact details and approvals
C. Service & Technical Data
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Sample details, identifiers, and submission records
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Laboratory test parameters, methodologies, and results
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Radiological measurements and environmental monitoring data
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Inspection reports, audit findings, and compliance documentation
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Certification records and supporting evidence
D. Financial & Transactional Data
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Invoices, billing details, GST information
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Payment confirmations (handled via secure third-party systems)
E. Communication Data
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Emails, calls, meeting discussions
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Feedback, complaints, and support interactions
F. Technical & Usage Data
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IP address, browser type, device details
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Website usage patterns, logs, and analytics
G. Sensitive & Confidential Data
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Regulatory compliance documentation
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Proprietary business data shared during audits
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Environmental and radiological information
We do not intentionally collect unnecessary sensitive personal data. Any such data received is handled with enhanced safeguards.
Data is processed strictly for defined, legitimate, and necessary purposes:
Service Delivery
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Execution of testing, inspection, auditing, and certification
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Preparation of accurate reports and results
Client Engagement
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Communication, coordination, and support
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Proposal development and service management
Regulatory Compliance
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Adherence to AERB and other authorities
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Maintenance of traceable and audit-ready records
Quality Assurance
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Internal audits, system validation, and performance improvement
Operational Management
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Billing, invoicing, and administrative processes
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Vendor and partner coordination
Security & Risk Control
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Fraud detection and prevention
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System monitoring and data protection
Data is not used for purposes incompatible with its original intent.
We process data under:
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Contractual Necessity – To fulfill service agreements
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Legal Obligations – Compliance with regulatory authorities
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Legitimate Interests – Operational efficiency, risk management, improvement
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Consent – Where applicable (e.g., marketing communications)
All processing is conducted in a transparent and accountable manner.
Saturn implements structured data management practices to ensure that all information is stored, retained, and handled securely in compliance with regulatory requirements and industry standards.
A. Data Storage
All data is stored using secure systems appropriate to its sensitivity:
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Digital Storage:
Data is stored on secure servers and databases with appropriate security measures, including access controls and system monitoring. -
Physical Storage:
Hard-copy records such as laboratory reports, audit files, and compliance documents are maintained in controlled environments with restricted access. -
Access Control:
Data access is limited through role-based permissions, ensuring only authorized personnel can view or process information.
B. Data Retention
Data is retained only for as long as necessary, including:
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To comply with regulatory and accreditation requirements
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For audit, certification, and quality assurance purposes
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To meet legal and contractual obligations
After this period, data is securely deleted, anonymized, or archived where required.
C. Data Lifecycle Management
Data follows a structured lifecycle:
Active → Archived → Restricted Access → Secure Deletion
Regular reviews are conducted to ensure outdated or unnecessary data is appropriately managed or removed.
D. Data Minimization & Accuracy
Saturn ensures that:
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Only necessary and relevant data is collected
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Reasonable steps are taken to keep data accurate and up to date
Saturn does not sell, rent, or commercially trade personal or business data. However, data may be shared with trusted third parties strictly for operational and service-related purposes.
A. Service Providers
We may share data with third-party vendors who support our operations, including:
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IT systems and cloud hosting providers
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Website management and analytics tools
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Payment processing services
These providers:
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Act only on our instructions
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Are bound by confidentiality obligations
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Are required to implement appropriate data protection measures
B. Professional Advisors
Data may be shared with:
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Legal advisors
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Financial consultants
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Compliance and audit professionals
Such sharing is limited to legitimate business and regulatory needs.
C. Business & Service Partners
Where required for service delivery, data may be shared with:
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Inspection and audit partners
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Certification or accreditation bodies
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Laboratory collaborators (if applicable)
All sharing is restricted to the specific scope of services provided.
D. Safeguards
All third-party sharing is subject to:
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Data minimization principles
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Contractual data protection obligations
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Confidentiality and security requirements
Saturn may disclose data where required by law, regulation, or legal process.
A. Regulatory Authorities
Data may be disclosed to regulatory and government bodies, including:
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Atomic Energy Regulatory Board (AERB)
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Environmental and safety authorities
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Other statutory or accreditation bodies
B. Legal & Law Enforcement Requests
We may disclose data:
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In response to court orders or legal proceedings
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To law enforcement agencies
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To investigate or prevent fraud, misuse, or unlawful activities
C. Protection of Rights & Safety
Disclosure may occur where necessary to:
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Protect Saturn’s legal rights and interests
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Ensure the safety of individuals or organizations
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Prevent harm, fraud, or security breaches
D. Corporate Transactions
In the event of:
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Mergers, acquisitions, or restructuring
Relevant data may be disclosed to involved parties under strict confidentiality obligations.
In certain cases, Saturn may transfer or process data outside the jurisdiction in which it was originally collected. Such transfers are carried out only where necessary for operational, technical, or regulatory purposes.
Where cross-border data transfers occur:
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Appropriate safeguards are implemented to ensure data remains protected at all times
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GDPR-equivalent standards and international data protection principles are followed, where applicable
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Contractual safeguards, such as standard data protection clauses, are used to ensure confidentiality and security
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Transfers are limited to specific, necessary purposes related to service delivery, infrastructure, or compliance
Saturn ensures that any third parties involved in international data processing maintain a level of data protection consistent with this Privacy Policy.
Saturn uses cookies and similar tracking technologies to ensure the proper functioning of its website and to enhance user experience.
Use of Cookies
Cookies may be used for:
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Enabling essential website functionality
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Monitoring website performance and usage patterns
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Improving user experience and optimizing content delivery
User Control & Preferences
Users have the ability to:
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Manage or modify cookie preferences through browser settings
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Disable cookies, subject to potential impact on website functionality
Tracking Practices
Saturn does not engage in intrusive tracking, profiling, or unauthorized data collection. All tracking technologies used are limited to legitimate operational and analytical purposes.
Subject to applicable laws and regulations, you have the following rights regarding your personal data:
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Right to Access: Request access to the personal data we hold about you
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Right to Rectification: Request correction or updating of inaccurate or incomplete information
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Right to Erasure: Request deletion of your data, subject to legal and regulatory retention requirements
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Right to Restrict Processing: Request limitation on how your data is processed in certain circumstances
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Right to Object: Object to processing based on legitimate interests
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Right to Data Portability: Request transfer of your data in a structured, commonly used format
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Right to Withdraw Consent: Withdraw consent at any time where processing is based on consent
Exercise of Rights
All requests:
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Are processed within applicable legal timelines
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May require identity verification to ensure security
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May be subject to limitations where data retention is required for regulatory, legal, or compliance purposes
Saturn implements comprehensive measures to protect data against unauthorized access, disclosure, alteration, or loss.
A. Security Measures
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Use of secure systems, firewalls, and appropriate encryption protocols
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Role-based access control and authentication mechanisms
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Continuous monitoring, system checks, and periodic security audits
B. Confidentiality
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All employees, contractors, and partners are bound by strict confidentiality obligations
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Access to sensitive data is restricted on a need-to-know basis
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Internal policies ensure secure handling of client, laboratory, and compliance information
C. Incident & Breach Handling
In the event of a data breach or security incident:
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Immediate investigation and containment measures are initiated
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Relevant authorities and affected parties are notified, where required by law
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Corrective and preventive actions are implemented to mitigate risks and prevent recurrence
While Saturn follows industry-standard safeguards, no system can guarantee absolute security, and users are encouraged to exercise caution when sharing information.
The information, reports, certifications, and services provided by Saturn are based on:
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Data, samples, and information supplied by clients
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Testing conditions, methodologies, and instruments used at the time of analysis
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Applicable regulatory, technical, and scientific standards
A. Limitations of Services
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Results and reports are valid only for the specific samples, conditions, and scope of work tested or evaluated
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Saturn does not guarantee outcomes beyond the defined scope of services
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Reports should not be interpreted, extended, or applied beyond their intended purpose without proper validation
B. No Medical or Legal Advice
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Any testing, analysis, or reporting provided by Saturn does not constitute medical, legal, or professional advice, unless explicitly stated
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Clients are responsible for seeking independent professional advice where required
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Decisions based on reports remain the responsibility of the client or relevant authority
C. Third-Party Reliance
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Saturn shall not be held liable for any misuse, misinterpretation, or unauthorized reliance on reports or certifications
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Any reliance by third parties is at their own risk unless explicitly agreed in writing
D. Website Disclaimer
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Content available on Saturn’s website is provided for general informational purposes only
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Saturn does not warrant the completeness, accuracy, or timeliness of website content
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Use of website information is at the user’s own discretion and risk
For any questions, requests, or concerns regarding this Privacy Policy or your personal data, you may contact us at:
Emails:
info@saturngroupindia.com | admin@saturngroupindia.com
Phone Numbers:
+91-011-205918354 | +91-01276-267125 | +91-08744044780